Fill your desk with hiring companies, not cold-call rejection.
We find companies that are actively hiring, write emails in your voice, handle every reply, and book the meetings. You just pitch the roles you place best.
15-min call. No commitment. We'll map the companies hiring in your niche.
Trusted by 120+ agency campaigns
Every recruiter knows the feast-or-famine cycle.
Feast or famine
A big placement, then weeks of silence. Every quiet month is $20K-$40K in fees you never billed.
You're chasing cold companies
By the time a job hits a board, ten other agencies have already called. You need to reach hiring managers before the posting goes live.
BD eats your billing time
Every hour spent on outreach is an hour not spent placing candidates. The two never both get done.
Generic blasts burn your name
Spray-and-pray to HR inboxes gets you blocked and forgotten. Hiring managers can tell instantly it isn't personal.
You bring 30 minutes. We keep your desk full, forever.
What you do
Total: about 30 minutes
- Share 3-5 sample emails so we capture your voice
- Tell us your target market, geography, and offer
- Take the meeting when a qualified prospect books
What ColdBot handles
Ongoing, every day
- Prospect research from real buying signals
- Lead filtering and email verification
- Voice profile extraction — emails match your exact tone
- AI email writing personalized to each prospect's trigger
- Quality gate: 45+ banned AI words stripped before send
- Spam scoring and deliverability checks
- 5 sending domains + 15 inboxes, provisioned, DNS configured, warmed
- Campaign launch and scheduling — 200-700 emails/day
- Reply classification into 7 categories, 60-70% handled automatically
- Weekly performance reports with video commentary
From first call to booked meetings with hiring companies.
Here's exactly what happens after you book your strategy call. You do step 1. We do the other 7.
Discovery Call
We learn your voice, your niches, ideal client size, and the roles you place best.
Infrastructure Setup
5 domains, 15 inboxes, SPF/DKIM/DMARC, warmup. You touch nothing.
Lead Research
AI finds companies showing real hiring signals: new job postings, headcount growth, funding, and new locations.
Filtering & Verification
Bad data removed. Only verified decision-makers worth your time.
Email Writing
AI writes in your voice. Every email references a specific trigger. No templates.
Quality Gate
De-slop linter strips AI tells. Spam checker validates deliverability. Generic = rejected.
Campaign Launch
Personalized emails from warmed inboxes. 5-email sequence with breakup.
Reply Handling
7-bucket classification. Interested → your calendar. Objections → handled. OOO → paused.
Built for agencies that live and die by their pipeline.
Who you work with
You work with the founder — not a sales rep or an offshore VA.
ColdBot is built and run by one person who is accountable for your results. The same person who sets your strategy reviews your replies and sends your weekly report — no account-manager churn, no one guessing your voice.
“We used to wait for inbound. Now we walk into the week with five booked calls at companies that are already hiring. It changed how we run BD.”
Daniel Pierce
Director, Apex Talent Partners · Austin, TX
“The emails reference the exact roles a company just posted. Hiring managers reply because it's obviously not a blast. That's the whole game.”
Priya Nair
Founder, Northbridge Staffing · Toronto, ON
“I got two retained searches in the first six weeks from meetings ColdBot booked. The setup paid for itself before we even hit our stride.”
Marcus Hale
Managing Partner, Hale & Co Recruiting · Manchester, UK
Numbers, not promises.
0%
Avg open rate
Industry avg: 20-30%
8-14%
Positive reply rate
Generic cold email: 1-3%
3-9
Meetings / client / month
~14 days
Time to first reply
After warmup completes
4.8x
ROI on first closed deal
One placement ≈ $20K+ in fees
0 days
Money-back window
Not satisfied → first month refunded
One retained search = $20K-$40K in placement fees.
A single placement covers months of your subscription.
Transparent monthly plans. Run it yourself, or have us run it.
Flat monthly pricing with everything included — infrastructure, mailboxes, data, verification, and AI. No setup fee, no per-seat fees, no surprise bills.
Starter
Launch your first pipeline
1,000 prospects + 5,000 emails / mo
included every month
- 1,000 new verified prospects / mo
- 5,000 emails sent / mo
- AI-personalized outreach
- Reply handling & booking
- Live ColdBot dashboard
- Hard-stop caps — never a surprise bill
Growth
Scale what's working
4,000 prospects + 15,000 emails / mo
included every month
- 4,000 new verified prospects / mo
- 15,000 emails sent / mo
- AI-personalized outreach
- Priority reply handling
- Live ColdBot dashboard
- Top-up packs when you need more
Scale
Maximum self-serve volume
10,000 prospects + 35,000 emails / mo
included every month
- 10,000 new verified prospects / mo
- 35,000 emails sent / mo
- AI-personalized outreach
- Priority reply handling
- Live ColdBot dashboard
- Top-up packs + tier upgrades
Prefer we run it for you?
Done-for-you — our team runs your entire outbound.
Same engine, fully managed. We build the sending infrastructure, source and verify prospects, write every email in your voice, handle replies, and book qualified meetings straight onto your calendar. You just show up and close.
Managed retainers from $1,500/mo
Book a call30-day money-back guarantee — if you're not satisfied in your first 30 days, we refund your first month.
No setup fee
No setup fee and no per-meeting charge — just the flat monthly plan. Month-to-month, cancel anytime.
Overage
Hit a monthly cap and that meter pauses — no surprise bill. Add a top-up pack (from +1,000 leads for $40) or upgrade a tier.
Higher volume / custom
Bigger volume, multiple brands or markets, or want it fully managed? We scope a custom plan on a call.
Prospect and email figures are each plan's included monthly allotment. At a cap that meter pauses — outreach never overspends silently — until you add a top-up pack or upgrade a tier. Bring-your-own data or AI keys don't count against those meters. LinkedIn outreach is available on done-for-you and rolling out to self-serve.
Common questions
Ready to walk into every week with booked meetings?
We work with a limited number of agencies per niche. Once your space is taken, we won't run the same campaign against you.
15-min call. No commitment. No pitch.